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Office Coordinator

Entry Level

Jamf | 900 - Administration | Eau Claire, WI

The Office Coordinator is often the “first face of Jamf” for employees, guests and business associates coming into our space. As such, this role is – at its core – a customer service driven role best suited to a naturally upbeat personality and positive attitude. This person is a key go-to resource for making Jamf a great place to work, visit and do business by providing friendly and helpful personal interactions as well as a well-kept facility.

This position takes part in a wide variety of general office, administration, security and facility-related responsibilities. The right person for this role enjoys the spontaneity provided by such a diverse workload and is able to handle it with a high level of flexibility and self-sufficiency; prioritizing and multi-tasking with a smile on their face.

RESPONSIBILITIES

  • Ensure office security and customer service by being a constant front desk presence
  • Warmly greet and assist visitors/vendors with initial check-in
  • Manage both incoming and outgoing deliveries and shipments; maintain supply inventory
  • Set-up new employees with building and suite access to various Jamf locations
  • Maintain general orderliness of all public-facing and community spaces
  • Track inventory and order office supplies as needed
  • Assist employees with office-related equipment and supply procurement
  • Assist with meeting and event creation, planning, coordination and organization
  • Regularly communicate with Office Manager, landlord, vendors and contractors
  • Maintain positive working relationship with contractors and service-providers
  • Maintain and update organizational systems
  • Perform minor facility repairs; painting, carpentry, plumbing, electrical, light mechanical
  • Maintain and coordinate equipment/facilities repair in conjunction with Office Manager
  • Ensure sidewalks are kept clear and grounds are presentable
  • Run errands outside of the office weekly and as-needed
  • Respond to after-hours security calls from monitoring company
  • Continue to develop and grow functionality of the office
  • Perform other duties as required and complete all job functions as per departmental policies and procedures
  • Performs all job responsibilities in alignment with the core values, mission and purpose of the organization
  • Adheres to the highest moral, ethical and legal standards to deliver an environment that promotes respect, innovation and creativity
  • Supports and promotes a positive, inclusive workplace one in which the talents and strengths of our increasingly diverse workforce are welcomed, further developed and manifested in our work
Skills & Requirements

  •  4 year / Bachelor’s Degree (Preferred); a combination of relevant experience and education may be considered
  • Valid driver’s license
  • 2-3 years of experience in a customer-facing role
  • Experience using basic hand tools and attending to minor repairs and facility projects
  • Experience dealing with all levels of an organization
  • Proven customer service skills
  • Excellent interpersonal skills
  • Excellent organizational skills
  • Strong communication skills
  • Strong analytical skills
  • Ability to read/comprehend written instructions
  • Ability to follow verbal instructions
  • Strong listening skills
  • Facility with common hand and power tools
  • Ability to prioritize and multi-task without loss of efficiency or composure