Accounts Payable Specialist

Job Summary

At iCIMS, the Accounts Payable Specialist plays an integral role in the day-to-day financial operations for the company. In this role, you will be responsible for the recording, processing, and reconciling of accounts payable invoices, which is critical to maintaining accuracy of our financial records. In addition, you will assist the Procurement team on Purchase Order processing as well as the Accounting team with monthly accounting close responsibilities and external audit support. If you possess strong organizational skills with a passion for details, and thrive in a fast-paced, dynamic environment, this could be the perfect role for you!

Responsibilities

• Process vendor bills timely and ensure accurate coding and categorization for financial reporting.
• Daily oversight and maintenance of the Accounts Payables inbox.
• Ensure all vendor accounts inquiries are notated on vendor records in NetSuite.
• Gather necessary documentation for new vendor set-up and provide to the accounting departments as required.
• Review vendor payment inquiries and recommend prioritization of payments when necessary.
• Coordinate with internal business partners to ensure all purchase orders and vendor records are set up timely to ensure efficient and accurate bill processing.
• Collaborate cross-functionally to streamline day-to-day Shared Services operations and ensure compliance with U.S. GAAP, internal policies, and external requirements.
• Assist the Accounting team with audit engagements with third party firms.
• Cross-train on all Accounts Payable functions to ensure proper coverage of critical processes.
• Partner with Procure to Pay Process Analyst to identify and assist in implementing process improvements.
• Assist the Procurement Leader to ensure all PO requests are routed timely and follow-up as necessary.
• Review Final Purchase Order data in NetSuite to ensure the amounts and contract dates reconcile to the contract.
• Adhere to standardized financial and record keeping procedures of the company.
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Protect organization's value by keeping information confidential.
• Consistently ensure that business is conducted with integrity at all times and that behavior aligns with iCIMS policies, procedures, and values.

Qualifications

• 2+ years of accounts payable experience required.
• Experience working with ERP software, NetSuite preferred.
• Familiarity with Procurement & A/P systems and interfaces
• Demonstrated proficiency using Microsoft Excel
• Basic knowledge of U.S. GAAP
• Highly organized and self-motivated with ability to work independently and/or in a collaborative environment while maintaining a positive demeanor.
• Excellent interpersonal and communication skills
• Ability to think creatively and critically and thrive in a dynamic and often ambiguous work environment while maintaining high standards of work quality.
• Excellent communication and interpersonal skills. Articulates thoughts and ideas clearly, concisely, and persuasively.