Administrative Assistant II
CentralSquare Technologies | Customer Support | Decorah, IA
Serve as primary point of contact to coordinate the daily operations of the office including, but not limited to the following:
Receptionist for office; includes answering telephone lines, scheduling meetings, greeting guests, and offering general hospitality to visitors.
Provide general administrative support for the local executive team.
Create purchase requisitions. Review and approve local office vendor invoices. Follow up as necessary with vendors on discrepancies.
Responsible for general office upkeep and related tasks as they arise.
Coordinate local mail distribution, shipping, receiving, and couriers.
Assist with implementation of company initiatives and processes as assigned.
Able to continually pass background check requirements for working on and connecting to public safety information systems.
Other responsibilities as required
Education: AA degree in Business or related area preferred
Professional Certification(s): OSHA classes and other professional certifications preferred
Specialized knowledge: Strong knowledge of maintenance processes and environmental standards
Computer skills: Strong working knowledge of software applications (Microsoft Word, Excel, PowerPoint, Project, Access, etc.) for performing administrative functions. Interest and ability to learn new software as needed (time tracking, issue tracking, etc.)
Experience (years and type): Minimum five years related experience in a senior level administrative support role
Excellent interpersonal and communication skills (verbal and written)
Excellent listening, interpretation, and reasoning skills necessary
Must be an independent thinker and innovative problem-solver
Self-motivated and a self-starter