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Receptionist

Entry Level

Mediaocean | Facilities | New York, NY

Who We Are:

 

Mediaocean is the world’s largest, independent advertising technology company. Our clients include the most successful advertising agencies, media specialists, media owners, and advertisers. Mediaocean’s mission is to enable advertising agencies to leverage the power of technology in a rapidly changing digital landscape. Mediaocean is making this a reality through the creation of global, open and neutral operating systems that will benefit and transform the entire industry.

 

What You Will Do:

 

Mediaocean is searching for a Receptionist to join our Facilities team in our NY office!  The Receptionist will be the first point of contact for communication over the phone, email, and in person.  Our Receptionist will also be an integral part of the Facilities team in helping to generate reports for Senior Leadership, manage catering and conference rooms, and provide support for our NY office as well as employees throughout North America.

 

Responsibilities will include:

  • Answer and direct incoming calls, respond to email and phone inquiries
  • Schedule/coordinate meetings for executive teams as requested
  • Submit monthly expense reports for executive team
  • Generate weekly sales team phone reports
  • Ordering gift baskets to employees welcoming new children
  • Order bereavement packages for clients and staff
  • Work with HR to forward Employment Verifications
  • Manage weekly catering for Toronto office
  • Work with staff to reserve conference room spaces
  • Ensure visitors are added to security system
  • Provide support for ad-hoc projects as necessary
Skills & Requirements

Who You Are:

 

  • Previous reception experience preferred
  • Competency in Microsoft Office
  • Excellent written and verbal communication skills
  • Exceptional phone manner
  • Strong operational capability in a fast-growing company, ability to deliver results in a dynamic environment
  • Excellent time management and organizational skills with ability to prioritize and stay focused
  • Great work ethic and can demonstrate