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Accounts Payable Manager


CentralSquare Technologies | General & Administrative

Accounts PayableManager

This is a hands-on managerialrole responsible for directing all account payable functions for amultinational, private equity-owned technology firm based in Lake Mary, Florida.The position requires strong technical skills; development and organization ofan effective team; and analysis, reporting and improvement of accounts payableprocesses and controls, trends and key metrics.


Supervisory Responsibilities

·      Coordinate the daily activities of accountspayable personnel to ensure that transactions are processed timely andaccurately and that payments are made in accordance with company policies.

·      Hire and develop accounts payable personnel

·      Establish, deliver and test standardized policiesand procedures to ensure consistency among the entire team

·      Lead by example, showcasing strong customerservice and work ethics as well as a continual focus on technical excellenceand process improvement


General Responsibilities

·      Verify vendor and invoice documentation toensure accuracy and compliance with internal controls, including properauthorization and approval, general ledger coding, amounts and currencies,purchase order matching, and payment instructions

·      Ensure transactions are properly entered and managedin NetSuite to ensure integrity of data and reporting

·      Monitor vendor statements and accounts payablereports to ensure that invoices are paid timely

·      Promote strong and positive vendor relationships

·      Complete month-end AP trade accountreconciliations; prepare accruals for unprocessed invoices; ensure accuracy andtimeliness of general ledger accounts related to accounts payable

·      Monitor and analyze payables transactions thatimpact income tax return preparation

·      Manage 1099 reporting

·      Manage escheatment process for outstandingchecks

·      Participate in annual preliminary and finalaudits by outside independent auditors

·      Provide customer service and problem resolutionto internal and external customers; research issues and drive to timelyresolution; coordinate with other departments and personnel integral to thepayables process

·      Remain aware of new and ongoing payment fraudtechniques (BEC, phishing, etc); implement processes to prevent payment fraud

·      Partner with colleagues in procurement and treasuryto determine the most appropriate payment mechanism for a given vendor andinvoice (check, wire, ACH, card), with a focus on the balance betweencost-effectiveness and strong vendor relationships

·      Manage and drive payment implementation projectswith banking partners as needed

·      Manage and drive ad-hoc projects as needed orassigned


Reporting and ProcessImprovement Responsibilities

·      Forecast vendor spend; analyze variances betweenprior forecasts and actuals

·      Create and deliver weekly, monthly, quarterly,ad hoc reporting to senior/executive management, including KPI dashboards

·      Proactively identify process improvementopportunities; develop full scope of proposed improvements and present tostakeholders for review; implement improvements

·      Collaborate with colleagues in procurement andother related departments to Identify and assess potential third-partysolutions to drive efficiency and cost-effectiveness in the accounts payablefunction; develop full scope and business case for proposed solutions andpresent to stakeholders and management for review; implement approved solutions

Skills & Requirements


·      Minimum of 5 years of accounts payablemanagement experience in a large ($250MM+ revenue) multinational organizationwith multiple legal entities, including supervision and development of a teamof three or more individuals

·      Extensive experience with accounts payable processesand related accounting principles; general ledger reconciliations; accruals; paymentprocessing (check/ACH/wire); positive pay; 1099 reporting; escheatment processing,etc

·      Experience in establishing, delivering andtesting policies and procedures

·      Experience in identifying, developing andimplementing process improvements

·      Experience in preparing and delivering reportsto senior/executive management

·      Strong Microsoft Office skills (MS Excel, MSWord, MS Outlook, MS Powerpoint)

·      NetSuite experience strongly preferred

·      Bachelor’s Degree in Accounting or related fieldpreferred

·      Ability and willingness to work overtime asneeded



·      Strong analytical skills

·      Strong customer service and work ethics

·      A sense of urgency and the ability to multi-taskin a high-change, fast-paced environment while maintaining a calm and positive attitude

·      Theability to execute sound, timely decisions on complex issues, based on broadknowledge and experience and strong financial acumen

·      Excellent communication and interpersonalskills

·      A commitment to continuous improvement

·      Theability to balance a variety of goals and objectives